Guidelines For Presentations

Guidelines for Authors and Presenters for Scientific Programme at ANCIPS 2018, CIP Ranchi from 05-08th February 2018

General Instructions
1. Registration is mandatory for the presenting authors at the time of presentation in categories of Invited Lectures/Specialty Section Presentations/Task Force Presentations/Workshop & Symposium Presentations/ Free paper/E-Poster Presentations.
2. All presentations should be made in MS Office latest version but not prepared on version before MS Office 2003.
3. A preview room shall be operational in the conference area. All presentations of respective halls shall be centrally coordinated from this preview room. The presenter must submit his/her PowerPoint/audio/video in preview room, ATLEAST 24 hours before his/her scheduled presentation.
4. The preview room shall be equipped with sufficient number of desktops/laptops/projectors. The presenter could preview/modify his/her presentation in the preview room well in advance. The preview room shall be functional between 9:00 AM to 5:00 PM on each day of the conference. Presenters for day one may also have the access of the preview room from 12:00 noon to 5:00 PM on 04th February 2018 as well.
5. Since all presentations shall be centrally coordinated through the preview room, if any presenter wishes to present the paper through personal laptop, it is mandatory that the compatibility of personal laptop with our audio-visual system should be checked in preview room. Our recommendation is to avoid the presentation through personal laptops.
6. Any Fonts and Animations if used which are not a part of the standard MS Office pack should be included with the Presentation CD and this should be specified to the Audio Visual in charge at the Preview Room well in advance.
7. Videos when included should be ideally in vlc/mp4 or mpeg and if any other format is used its codecs should be also be included.
8. If any other format is used which deviates from the above-mentioned format, the same should be informed at least one week before the conference so that alternative arrangements can be made if possible.
9. The medium of storage used by the presenters should be CD, DVD, Flash Drive, USB HDD.
10. All speakers using MAC Laptops and those requiring a MAC Laptop should inform us at least a week in advance.
11. The specific date and time of the presentation along with the location will be shared with you shortly and will also be updated on the website. All are kindly requested to visit the website for details of the Scientific Programme on regular basis for latest updates. The website is


Guidelines for Workshop/Symposia/Free paper Presentation
1. Workshops and Symposia would be of 60 Minutes (Sixty minutes) duration which also includes the time for discussion.
2. For Free-paper Presentation speaker will be provided 10 minutes for the presentation. The slot for the same is divided into 8 minutes for Presentation and 2 minutes for Discussion.
3. Please strictly adhere to the time.
4. There shall be a system of auto-cut of presentations after allocated time. A reminder will appear on the screen 2 minutes before the stipulated time. At the onset of auto-cut all the screens will go blank. Please come prepared to finish the presentation within allocated time of 8 minutes only.
5. The presentation will have to be in Windows PowerPoint format (PPT) with the required photographs, tables and graphs that should be very unambiguous and legible.

E-Poster Presentation Specifications
1. The screen time provide to a particular poster would be a maximum of 1 hour. The presenting author is requested to make it convenient to remain at the site of his/her poster presentation through that stipulated time.
2. The E-poster will be displayed on standard 42” (Diagonal) LCD
3. File format should be PowerPoint (.PPT)
4. Total size of the presentation should not exceed 10-20 MB
5. Maximum number of slides per E-poster: 3 (Three)
6. All slides should be in landscape format preferably in 16:9 orientation.
7. Animation/movies/sounds will not be supported; please submit in a static PPT format only
8. The E-poster needs to be created as per the example format attached
9. Each slide title should be placed in a title placeholder
10. The text should include (most likely as separate elements of the poster) Introduction, Aim, Methods, Results, Conclusion and Acknowledgements
11. The poster should be self explanatory. Text should be brief and well organized
12. It is suggested that font size of the text should be at least 14 to 16 points. The typeface chosen should be a simple and clear one (e.g. Helvetica)
13. The correct font size depends greatly on the fonts used in the ppt and the thumb rule should be that if its visible well on the computer screen it shall be visible on the E-Poster Display Screen.
14. Color suggestions:
a. When using light backgrounds (white, yellow, light blue) we suggest using dark fonts (black, navy blue, dark green)
b. When using dark backgrounds (blue, purple) we suggest using light fonts (white, yellow, cyan)
c. Avoid using red or green in any fonts or backgrounds as they are colors that are difficult to read
15. Illustrations/images/photographs used in the E-poster should be enlarged enough to show relevant details.

16. Last date for submission of e-poster – 15th January 2018 to